Repository Policies

  • Metadata Policy (for information describing items in the repository)
    • -Anyone may access the metadata free of charge.
    • -The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
    • -The metadata must not be re-used in any medium for commercial purposes without formal permission.
  • Data Policy (for full-text and other full data items)
    • -Anyone may access full items free of charge.
    • -Single copies of full items can be reproduced, and displayed or performed in any format or medium for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    • -Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  • Content Policy (for document types and datasets)
    • -This is an institutional or departmental repository OR Multi-institution subject-based repository [list subjects]:
    • -The repository holds all types of items OR The repository only permits the following item types [list]
    • -All items are individually tagged with their peer-review status and publication status.
  • Submission Policy (concerning depositors, quality and copyright)
    • -Items may only be deposited by accredited members of the organisation, or their delegated agents.
    • -Authors may only submit their own work for archiving.
    • -The administrator only vets items for the exclusion of spam
    • -The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
    • -Items may not be deposited until any publishers' or funders' embargo period has expired.
    • -Any copyright violations are entirely the responsibility of the authors/depositors.
    • -If the repository receives proof of copyright violation, the relevant item will be removed immediately.
  • Preservation Policy
    • -Items will be retained indefinitely.
    • -The repository will try to ensure continued readability and accessibility.
    • -The repository regularly backs up its files according to current best practice.
    • -Items may not normally be removed from the repository.
    • -Acceptable reasons for withdrawal include:
      • --Proven copyright violation or plagiarism
      • --Legal requirements and proven violations
      • --National Security
      • --Falsified research
    • -Withdrawn items are not deleted per se, but are removed from public view.
    • -Withdrawn items' identifiers/URLs are retained indefinitely.
    • -URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
    • -Changes to deposited items are not permitted.
    • -If necessary, an updated version may be deposited.
    • -In the event of the repository being closed down, the database will be transferred to another appropriate archive.